Podcast transcript to show notes, subtitles and clips: a weekly workflow

You recorded an episode. Listeners on podcast apps want show notes, viewers on YouTube want subtitles, your website wants a transcript and your social accounts want a short clip. All four can come from the same transcript, so the work is to get one transcript right and reuse it. Here is a workflow you can repeat every week.

Step 1: Get a clean transcript

1. Upload the episode as it is. An audio export or the video file (MP4, MOV, MKV and others) both work; there is nothing to convert first.
2. Name the speakers once. Speakers are separated automatically. Rename "Speaker 1" to the host and "Speaker 2" to the guest, and the names change across the whole transcript.
3. Fix names and terms with the glossary. Put your show's name, your co-host, recurring guests and the jargon of your field in the glossary once. Later episodes are transcribed with them in mind, so you correct the same word only once.
4. Check the underlined words. Words the engine was unsure about are underlined with dots. Click a line and the recording plays from that moment.

Choose word for word or clean: the clean view hides "um", "uh" and stuttered repeats, which reads better on a web page. The transcript itself stays word for word.

Step 2: Show notes, from the transcript

Show notes help a listener decide whether to press play and find what was mentioned. From the transcript you can create:

• A summary of the episode, on every plan. Each point links to the moment it comes from, so you can check it before it goes out.
• Chapters with timestamps, on Pro and Studio, ready to paste into a description.

Before the notes go out, click the time next to any name, title or number in the summary and listen to that moment. A wrong guest title or a number that changed in the summary is easier to catch before it is published.

Our free podcast show notes template puts it in the order listeners look for it: what the episode is about, chapters, the guest, links and credits.

Step 3: Subtitles for the video version

Subtitles are made from the transcript, so once the transcript is corrected, the subtitles follow.

• Export SRT or WebVTT, with up to 42 characters per line and two lines per subtitle, which keeps them readable on a phone. Not sure which one your platform needs? See SRT vs VTT.
• Already have a subtitle file that is a little early or late? Fix it in the free subtitle time shift tool.

Step 4: Clips of the best moments

Mark a fragment of the episode and share it by link: the listener sees and hears only that clip. Downloading a clip's audio starts on Starter.

Quoting your guest in a post? Check a quote shows whether the sentence was said exactly like that and takes you to that moment. It is on every plan, including Free.

Step 5: A transcript page on your website

Export the transcript as Markdown or DOCX and publish it under the episode, or link to it from the show notes. A full transcript is easier to search than an audio file, for your listeners and for you when you need to find what a guest said three months ago.

You can also search all your recordings at once, or ask a question, and get an answer that links to the moments it came from. Each question uses one AI task.

Which plan for a weekly show

Example: one 50-minute episode a week is about 3.6 hours of recordings a month, and every file is longer than 30 minutes.

Prices in your currency are on the pricing page. You can cancel any time; the plan runs to the end of the paid period, then you are back on Free.

Your weekly checklist

• Upload the episode, rename host and guest.
• Correct the underlined words; add new names to the glossary.
• Create the summary (and chapters on Pro), check the marked points.
• Export SRT or WebVTT for the video version.
• Mark one or two clips for social posts.
• Publish the transcript or link to it from the show notes.

Record your guests only with their consent, and upload only recordings you have the right to use.

Upload your latest episode: free for files up to 30 minutes, no card.

Try it on your own recording

The free plan gives you 3 transcripts a day, up to 30 minutes each, without a card — enough to judge the transcript, the speakers and the editor yourself.